The SenSIP 2008 paper submission and review process is being conducted in a
manner as follows:
Authors who wish to participate in the conference will
create documents consisting of a complete description of their ideas and
applicable research results in a maximum of 4 pages.
Submit the paper electronically.This paper submission must be submitted in final, publishable form
before the submission deadline listed below.
Check the SenSIP 2008 website for the status of your
paper.
Paper submissions will be reviewed by experts selected by
the conference committee for their demonstrated knowledge of particular
topics. The progress and results of the review process will be posted on
this website, and authors will also be notified of the review results by
email.
If your paper is accepted, prepare a poster
presentation following the guidelines included in this document.
The review process is being conducted entirely online. To
make the review process easy for the reviewers, and to assure that the paper
submissions will be readable through the online review system, we ask that
authors submit paper documents that are formatted according to the Paper Kit
instructions included here.
Requirements
Papers may be no longer than 4 pages, including all text, figures, and
references.
Papers must be submitted by the deadline date. There will be no exceptions.
Accepted papers MUST be presented at the
conference by one of the authors, or, if none of the authors are able to attend,
by a qualified surrogate. The presenter MUST register for the
conference at one of the non-student rates offered, and MUST
register before the deadline given for author registration. Failure to register
before the deadline will result in automatic withdrawal of your paper from the
conference proceedings and program. A single registration may cover up to four
(4) papers.
Deadlines and Important Dates
Submission of Summaries
January
31, 2007
Notification of Acceptance
February 10, 2008
Submission of Regular Papers
March 7,2008
Correspondence
Please make sure to put the conference name (SenSIP 2008) and the paper
number that is assigned to you on all correspondence.
Additional questions regarding submission of papers should be directed to the
following address:
SenSIP Center
GWC 411 | PO Box 875706
Arizona State University
Tempe, AZ 85287-5706
480 965 5311 (Phone)
480 965 8325 (Fax) sensip2008@cmsworkshops.com
Part II: Preparation of the Paper
Document Formatting
Use the following guidelines when preparing your document:
LENGTH: You are allowed a total of 4
pages for your document. This is the maximum number of pages that will be
accepted, including all figures, tables, and references. Any documents
that exceed the 4 page limit will be rejected.
LANGUAGE: All proposals must be in English.
MARGINS: Documents should be formatted for
standard
letter-size (8-1/2" by 11" or 216mm by 279mm) paper. Any text
or other material outside the margins specified below will not be accepted:
All text and figures must be contained in a 178 mm x 229
mm (7 inch x 9 inch) image area.
The left margin must be 19 mm (0.75 inch).
The top margin must be 25 mm (1.0 inch), except for the
title page where it must be 35 mm (1.375 inches).
Text should appear in two columns, each 86 mm (3.39 inch)
wide with 6 mm (0.24 inch) space between columns.
On the first page, the top 50 mm (2") of both columns is
reserved for the title, author(s), and affiliation(s). These items should be
centered across both columns, starting at 35 mm (1.375 inches) from the top
of the page.
The paper abstract should appear at the top of the
left-hand column of text, about 12 mm (0.5") below the title area and no
more than 80 mm (3.125") in length. Leave 12 mm (0.5") of space between the
end of the abstract and the beginning of the main text.
A format sheet with the margins and placement guides is available in the
following file formats:
PDF file (When you print this file, make sure the
"shrink to fit" box is not checked!)
These files contain lines and boxes showing the margins and print areas. If
you print one of these files, then stack it atop your printed page and hold it
up to the light, you can easily check your margins to see if your print area
fits within the space allowed.
TYPE:
Face: To achieve the best viewing
experience for the review process and conference proceedings, we strongly
encourage authors to use Times-Roman or Computer Modern fonts. If a font
face is used that is not recognized by the submission system, your proposal
will not be reproduced correctly.
Size: Use a font size that is no smaller
than 9 points throughout the paper, including figure captions. In 9-point
type font, capital letters are 2 mm high. For 9-point type font, there
should be no more than 3.2 lines/cm (8 lines/inch) vertically. This is a
minimum spacing; 2.75 lines/cm (7 lines/inch) will make the proposal much
more readable. Larger type sizes require correspondingly larger vertical
spacing.
TITLE: The paper title must appear in
boldface letters and should be in ALL CAPITALS. Do not use LaTeX math notation
($x_y$) in the title; the title must be representable in the Unicode character
set. Also try to avoid uncommon acronyms in the title.
AUTHOR LIST: The authors' name(s) and
affiliation(s) appear below the title in capital and lower case letters.
Proposals with multiple authors and affiliations may require two or more lines
for this information. The order of the authors on the document should exactly
match in number and order the authors typed into the online submission form.
ABSTRACT: Each paper should contain an
abstract of 100 to 150 words that appears at the beginning of the document. Use
the same text that is submitted electronically along with the author contact
information.
BODY: Major headings appear in boldface
CAPITAL letters, centered in the column. Subheadings appear in capital and lower
case, either underlined or in boldface. They start at the left margin of the
column on a separate line. Sub-subheadings are discouraged, but if they must be
used, they should appear in capital and lower case, and start at the left margin
on a separate line. They may be underlined or in italics.
REFERENCES: List and number all references
at the end of the document. The references can be numbered in alphabetical order
or in order of appearance in the paper. When referring to them in the text, type
the corresponding reference number in square brackets as shown at the end of
this sentence [1]. The end of the document should include a list of references
containing information similar to the following example:
[1] D. E. Ingalls, "Image Processing for Experts,"
IEEE Trans. ASSP, vol. ASSP-36, pp. 1932-1948, 1988.
ILLUSTRATIONS & COLOR: Illustrations must
appear within the designated margins. They may span the two columns. If
possible, position illustrations at the top of columns, rather than in the
middle or at the bottom. Caption and number every illustration. All halftone
illustrations must be clear in black and white. Since the printed proceedings
will be produced in black and white, be sure that your images are acceptable
when printed in black and white (the CD-ROM and IEEE Xplore proceedings will
retain the colors in your document).
PAGE NUMBERS: Do not put page
numbers on your document. Appropriate page numbers will be added to
accepted papers when the conference proceedings are assembled.
Templates
The following style files and templates are available for users of LaTeX and
Microsoft Word:
We recommend that you use the Word file or LaTeX files to
produce your document, since they have been set up to meet the formatting
guidelines listed above. When using these files, double-check the paper size in
your page setup to make sure you are using the letter-size paper layout (8.5" X
11"). The LaTeX environment files specify suitable margins, page layout, text,
and a bibliography style.
In particular, with LaTeX, there are cases where the
top-margin of the resulting Postscript or PDF file does not meet the specified
parameters. In this case, you may need to add a
\topmargin=0mm
command just after the \begin{document}
command in your .tex file. The spacing of the top margin is not critical, as the
page contents will be adjusted on the proceedings. The critical dimensions are
the actual width and height of the page content.
Part III: Submission and Review of the Paper
The review process will be performed from the electronic submission of your
paper. To ensure that your document is compatible with the review system, please
adhere to the following compatibility requirements:
File Format
Papers must be submitted in either PostScript (PS) or Adobe's Portable
Document Format (PDF) format.
PDF and Postscript files:
must not have Adobe Document Protection or Document Security enabled,
must have either 'US Letter' or 'A4' sized pages,
must be in first-page-first order, and
must have ALL FONTS embedded and subset.
ALL FONTS MUST be embedded in the PDF or
PostScript file. There is no guarantee that the viewers of the paper (reviewers
and those who view the proceedings CD-ROM after publication) have the same fonts
used in the document. If fonts are not embedded in the submission, you will be
contacted by CMS and asked to submit a file that has all fonts embedded. Please
refer to your PDF or PS file generation utility's user guide to find out how to
embed all fonts.
Information for LaTeX users
Generating a PostScript file is straightforward for all LaTeX
packages we are aware of. When preparing the proposal under LaTeX, it is
preferable to use scalable fonts such as Type I, Computer Modern. However, quite
good results can be obtained with the fonts defined in the style file
recommended above (spconf.sty).
PDF files with Postscript Type 3 fonts are highly
discouraged. PDF and PostScript files utilizing Type 3 fonts are typically
produced by the LaTeX system and are lower-resolution bitmapped versions of the
letters and figures. It is possible to perform a few simple changes to the
configuration or command-line to produce files that use PostScript Type 1 fonts,
which are a vector representation of the letters and figures. An excellent set
of instructions is found at:
For most installations of LaTeX, you can cause
dvips to output Type 1 fonts instead
of Type 3 fonts by including -Ppdf
option to
dvips. The resulting Postscript file
will reference the Type 1 Computer Modern fonts, rather than embedding the
bitmapped Type 3 versions, which cause problems with printers.
You may also need to tell
dvips
to force letter sized paper with the option:
-t letter.
Some LaTeX installations also include
pdflatex, which produces acceptable PDF
files as well.
Creating a Postscript (PS) File
Windows users: To save a document as a PostScript file:
In your word processor, on the File>Print menu, click General.
Go down to "Save as File."
Make the following selections:
Format: PostScript Job
PostScript Level: Level 1 Compatible
Data Format: BINARY
Font Inclusion: All
Destination: File
Click "Save" and specify a file name.
File Size Limit
Authors will be permitted to submit a document file up to 5
MB (megabytes) in size. To request an exception, contact the paper submission
technical support at:
sensip2008@cmsworkshops.com.
File Name
The filename of the document file should be the first
author's last name, followed by the appropriate extension (.ps or .pdf). For
example, if the first author's name is Johan Smith, you would submit your file
as "smith.ps" or "smith.pdf". To speed transmission of your PostScript and PDF
files, you may use a compression utility that will produce compressed archives
that are 100% compatible with the ZIP compression format defined by PKWare or
the GZip format common on UNIX and Linux systems. Such a utility can be
downloaded from PKWare's website at:
www.pkware.com. This compression is not required, but it is allowed and
encouraged so that file transfer times may be reduced. If you do submit a
compressed version of the document file, use the same filename specification
mentioned earlier, with the appropriate file extension (for example, "smith.zip"
or "smith.gz"). The paper submission process will append the filename with a
unique identifier when it is stored on our system, so multiple submissions with
the same name will not overwrite each other and will be distinguishable.
Electronic Paper Submission
When you have your document file ready, gather the following information
before entering the submission system:
Document file in PDF or PS format
Affiliation, email address, and mailing address for each author
Paper title
Text file containing paper abstract text, in ASCII text format (for
copying and pasting into web page form)
To submit your document and author information, go to the 'Paper Submission'
link on the SenSIP 2008 homepage:
The submission system will present an entry form to allow you to enter the
paper title, abstract text, review category, and author contact information.
ALL authors must be entered in the online form, and must
appear in the online form in the same order in which the authors appear on the
PDF.
After you submit this information, the system will display a
page with the data that you entered so that you may verify its accuracy. If you
need to change the data to fix a mistake, you may use the back button on your
browser to return to the information entry form. Once you approve of the data
that you have entered, you may choose your document file for upload at the
bottom of the verification page. When you click on the button labeled 'Continue'
at the bottom of this page, the page will check the filename extension to make
sure it matches the submission criteria, then your browser will upload your file
to our server. Depending on the size of your file and your internet connection
speed, this upload may take a few minutes. At the end of a successful upload,
you will see a confirmation page displaying the paper number that is assigned to
you, and and email message will be sent to the corresponding authors' email
addresses to confirm that the file has been uploaded. If you do not see the
confirmation page after uploading your file, we may not have successfully
received your file upload. If you encounter trouble, contact the paper
submission support at:
sensip2008@cmsworkshops.com.
Online Review Process
Your submitted paper will be converted to PDF format by the
submission system if necessary, then visually inspected by our submission system
staff to assure that the document is readable and meets all formatting
requirements to be included in a visually pleasing and consistant proceedings
publication for SenSIP 2008. If our submission inspectors encounter errors with
your submitted file, they will contact you to resolve the issue. If your paper
passes inspection, it will be entered into the review process. A committee of
reviewers selected by the conference committee will review the documents and
rate them according to quality, relevence, and correctness. The conference
technical committee will use these reviews to determine which papers will be
accepted for presentation in the conference. The result of the technical
committee's decision will be communicated to the submitting authors by email,
along with any reviewer comments, if any.
Monitor Your Submission Status
After you submit your document, you may monitor the status of
your paper as it progresses through the submission and review process by using
the Paper Status website available at:
Authors will be notified of paper acceptance or
non-acceptance by email as close as possible to the published author
notification date. The email notification will include the presentation format
chosen for your paper (poster) and may also include the presentation
date and time, if available.
The notification email will include comments from the
reviewers. The conference cannot guarantee that all of the reviewers will
provide the level of comment desired by you. However, reviewers are encouraged
to submit as detailed comments as possible.
Because of the short amount of time between paper acceptance
decisions and the beginning of the publication process, SenSIP 2008 is not able
to allow for a two-way discourse between the authors and the reviewers of a
paper. If there appears to be a logistical error in the reviewer comments, such
as the reviewer commenting on the wrong paper, etc., please contact SenSIP 2008
at sensip2008@cmsworkshops.com
Accepted Paper Revisions
Limited revisions to accepted papers will be allowed. In
general, changes should be limited to areas in which improvement was recommended
by the reviewers. Changes to the title and author list are not allowed except
for extraordinary circumstances. The time period allowed for revision to
accepted papers is very short and the schedule will be held strictly, so if you
decide to make revisions to your paper, be sure it is finished during the paper
revision time period.
Required Author Registration
Be sure that at least one author registers to attend the
conference using the online registration system available through the conference
website. Each paper must have at least one author registered, with the
payment received by the author registration deadline (see above) to
avoid being withdrawn from the conference.
All papers will be presented as posters. To help authors
prepare for poster presentations, the following suggestions have
been created:
Poster Presentations
Poster sessions are a good medium for authors to present
papers and meet with interested attendees for in-depth technical discussions. In
addition, attendees find the poster sessions a good way to sample many papers in
parallel sessions. Thus it is important that you display your message clearly
and noticeably to attract people who might have an interest in your paper.
Your poster should cover the key points of your work. It need
not, and should not, attempt to include all the details; you can describe them
in person to people who are interested. The ideal poster is designed to attract
attention, provide a brief overview of your work, and initiate discussion.
Carefully and completely prepare your poster well in advance of the conference.
Try tacking up the poster before you leave for the conference to see what it
will look like and to make sure that you have all of the necessary pieces.
For your poster, a board will be provided which measures
30 by 40inches (height by width).
Push tacks will be provided at the conference to mount your
poster to the board.
The title of your poster should appear at the top in CAPITAL
letters about 25mm high. Below the title put the author(s)' name(s) and
affiliation(s). The flow of your poster should be from the top left to the
bottom right. Use arrows to lead your viewer through the poster. Use color for
highlighting and to make your poster more attractive. Use pictures, diagrams,
cartoons, figures, etc., rather than text wherever possible. Try to state your
main result in 6 lines or less, in lettering about 15mm high so that people can
read the poster from a distance. The smallest text on your poster should be at
least 9mm high, and the important points should be in a larger size. Use a
sans-serif font (such as "cmss" in the Computer Modern family or the "Helvetica"
PostScript font) to make the print easier to read from a distance.
Make your poster as self-explanatory as possible. This will
save your efforts for technical discussions. There will not be any summaries
given at the beginning of the poster sessions at SenSIP 2008, so authors need
not prepare any overhead slides for their poster presentations. You may bring
additional battery-operated audio or visual aids to enhance your presentation.
Prepare a short presentation of about 5 or 10 minutes that
you can periodically give to those assembled around your poster throughout the 2
hour poster session. If possible, more than one author should attend the session
to aid in presentations and discussions, and to provide the presenters with the
chance to rest or briefly view other posters.
